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Cemetery Trustee Meeting
October 18, 2018 – 5:30 p.m.
Present: David Pinckney, Mark McIntosh, Linda Fisher (trustees); Tammy Jameson (alternate trustee)
Old Business
- September meeting minutes were approved.
- October 20th workday postponed until further notice.
Continuing Business
- 2017’s bills have been itemized.
- David will submit to Trustees of the Trusts for reimbursement.
- Training is needed for all trustees on the identification and sale of plots.
- Current plot prices do not cover current maintenance costs. Further discussion is needed.
- Maps need to be updated to reflect sales and burials.
- Tammy to contact CAI Technologies about updating the 2008 Leavitt map
- A form is needed to help maintenance contractors efficiently itemize costs per cemetery.
- Tammy will create a template.
New Business
- Moving forward, minutes will be approved via email.
- Questions were raised about meeting minutes protocol.
- Linda will contact Kristy for clarification
- Resident emailed questions regarding autumn and winter cemetery care.
- David to call with answers and to thank residents for recent branch removal
- Leavitt Cemetery auto gate to be locked after 4” of snow. Pedestrian gate remains unlocked.
- Further discussion needed regarding whether flags at veterans’ graves should remain or be removed for winter. Flowers need to be removed.
- Trustee training program offered by the NHDOJ is now part of NHMA annual conference.
- Linda will look into offered classes and related costs
- A quote was received from Legacy Mark Management Software
- All trustees to review proposal, watch included video, and make recommendations
- There is an immediate need for an updatable ledger that shows available lots.
- Linda and Tammy will create, due February’s meeting
- Available lots will need to be verified physically and place markers added where there are none
- The proposed budget for 2019 will be $15,000 -- an estimated $9000 for maintenance, $5000 for a sexton, and $1000 for a dedicated computer.
- A line item will need to be added for the Sexton’s position
- Job description needed. Tammy will check with Candia regarding employment structure (town employee or independent contractor)
- A Capital Reserve warrant article will be considered for $3000 to grow fund.
- Bids for 2019 maintenance due soon.
Next Meeting – November 29th, 5:30 p.m. at the Town Office
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